# 3b - Fr8Labs Accounting

## What this is

Fr8Labs Accounting connects your AI assistant to **your company's books in the Fr8Labs accounting module**. Your assistant acts as a careful bookkeeper: it prepares an entry, shows it to you, and posts it only when you say yes.

It is a **Do** connector — and it posts to your general ledger, so it is deliberately strict.


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## The one rule: a dry run first, posted only on your yes

Every change starts as a **dry run**. Your assistant shows the complete, balanced entry. It posts only after you answer **yes** in the chat.

* **It never invents** an account, party, item or bank — it looks each one up in your books and asks you when there is a choice, such as which bank account the money moved through.
* **Your company's own forms are respected** — required fields, entry types and numbering series — and every warning is read back to you.
* **More than one entity?** It asks which entity a document belongs to.


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## What it can do today

* **Journal entries** — adjustments, accruals, reclassifications.
* **Sales and purchase invoices that aren't tied to a freight job** — rent, telco, audit fees, one-off customers. (Invoices raised from a freight job are made in **Fr8Labs Actions**.)
* **Payments** — record money received or paid and settle the invoices it covers.
* **Parties and items** for those documents, plus a look at your chart of accounts, cost centers, bank accounts and tax templates.
* **Assets** — view the register, register a new asset, or scrap one.
* **Repeating documents** — copy a document as a draft each period. It never posts or emails by itself.
* **Month status** — check whether a period is open, see where bank reconciliation stands, and close an ended month.


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## What stays with your accountant

Month-end work is deliberately not done here. Your assistant says so plainly rather than working around it:

* posting into a **previous month or a closed period**,
* reopening a period,
* opening balances, cash advances, revaluation, depreciation, inter-company and deferral entries.


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## Security — your books, only yours

* **Walled to your company** — and to the entities you are allowed to work on.
* **Checked live** on every request; access stops as soon as it is removed.
* **A posted entry is effectively permanent** — a cancellation leaves an audit trail rather than erasing it. That is why nothing posts without your explicit yes.

For reports and questions about your ledger (P&L, balances), use **Fr8Labs Analytics**. Fr8Labs Accounting is for posting.


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## Who can use it

Your **company admin** can connect it. To give a colleague access, ask your Fr8Labs contact — it is granted per person, with the specific entities they may work on.


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## How to connect

Add the connector address `https://notification-hub.fr8labs.co/mcp-accounting` the same way as Fr8Labs Actions — the steps for Claude, ChatGPT, Grok and Copilot are in [**Connect your AI to Fr8Labs**](https://docs.fr8labs.co/doc/connect-your-ai-to-fr8labs-lMc5vlgZhg). When you sign in, choose **customer** and use your normal Fr8Labs login. The consent screen says this connector **posts accounting documents to your general ledger** — **Allow** only if that is what you intend. Then start with: *"Which company am I working in?"*