Goods Issuance (GI)

A Goods Issuance (GI) is a transaction to ship goods out (to customer, or external location). GI selects only received inventory (against prior GR).

Goods Issuance List

Goods Issuance List


Create a GI

  1. Go to Warehouse Management > Goods Issue click on + New Goods Issuance.

  2. Select Customer (ship-to party) and relevant references (optional).

  3. Add Item Rows:

    • Item Code – only items with positive on-hand (from GR) are selectable.

    • Quantity – plan quantity to ship out.

  4. Save → Draft.

  5. Optionally use Scanner (GI tab) to scan out the exact units, which can also populate Serial / Label fields.

  6. Mark as Shipped to reduce on-hand.

Scanner is optional. If your process does not use label scanning, follow the manual dispatch steps above and mark the GI as Shipped once the goods have been dispatched.

New Goods Issuance Form

New Goods Issuance Form


Issue stock received through a Stock Transfer

After completing a Stock Transfer, open the Goods Issue creation page and choose Add Items. Transferred items are available in the selection list. In Add Items From Goods Receipt, review the Customer, Warehouse, Item Code, and Description to select stock from the intended location. You can open the linked Stock Transfer to check its source details.

Review the selected quantities and complete all required fields before saving the GI.

Header Fields

  • Goods Dispatch No. - Unique document number for the GI. Can be auto-generated or manually entered. (Required)

  • Auto Generate (checkbox) - When checked, the system auto-assigns the GI number.

  • Goods Dispatch Date - Date of physical dispatch/shipment of goods. (Required)

  • Posting Date - Date when the transaction is posted in the system/accounting. (Required)

  • Quotation No. - Reference to related quotation (if applicable).

  • Customer - Customer for whom the goods are dispatched. (Required)

  • Buyer / Consignee - The final party receiving the goods.

  • Shipper - The party responsible for shipping/exporting the goods.

  • Ship From - Origin port/location from which goods are dispatched.

  • Ship To - Destination port/location where the goods are sent.

  • Carrier / Trucker - Transport partner responsible for moving goods out.

  • Department - Internal department handling this GI.

  • Customer Ref. / Doc No. - Reference provided by the customer for tracking purposes.

  • Invoice Ref. No. - Reference to the related invoice number (if applicable).

  • Outbound BOE No. - Bill of Entry number for outbound customs clearance.

  • Outbound Container / Truck No. - Identifier for the container or truck used for dispatch.

  • Seal No. - Seal number attached to the container/truck.

  • Remarks - Free text for additional instructions or comments.

Packing List & Commercial Invoice creation are currently outside this WMS flow

Item Row Fields

Identification & Source

  • Source Warehouse - Warehouse/location from which goods are being issued. (Required)

  • Item Code - Unique identifier of the item (from Item Master). (Required)

  • Description - Auto-filled item description; can be edited if needed. (Required)

  • Brand - Item’s manufacturer or brand.

  • Item Type - Category of the item (e.g., ELECTRONICS, RAW MATERIAL).

  • HS Code - Harmonized System tariff code (used for customs).

  • COO (Country of Origin) - Country where goods were manufactured.

Batch & Lot Control

  • Batch No. - Batch number for traceability.

  • Lot No. - Lot number, if applicable.

  • Expiry Date - Expiry date for perishable/regulated goods.

  • Prod Year - Production year of the goods.

Quantity & Units

  • Primary Qty. - Number of units being issued (shipped out). (Required)

  • Primary UoM - Unit of measure for the quantity (e.g., PCS, BAG). (Required)

  • Weight - Weight of the goods being dispatched.

  • Weight UoM - Unit of measure for weight (e.g., KGS).

  • Measurement - Volume or cubic measurement of goods.

  • Measurement UoM - Unit for measurement (e.g., CBM).

  • UoM - Additional UoM if needed (for conversions).

Inbound References

  • Inbound Container / Truck No. - Container/truck reference tied to inbound movement.

  • Inbound BOE No. - Bill of Entry reference (if linked to inbound clearance).

  • BOE Type - Type of Bill of Entry.

Pricing & Amounts

  • Unit Price - Price per unit (if applicable).

  • Ccy. (Currency) - Currency used for the price.

  • Total Amount - Extended value (Unit Price × Quantity).

Tracking & Control

  • Inventory - On-hand quantity after this GI is confirmed. (System-generated)

  • Serial Number - Unique serials tied to the dispatched units. Can be entered manually or via scanner. (Optional but required if item is serial-controlled)

Documentation owner: Fr8Labs Customer Success. Text reviewed: 21 September 2026.