Goods Receipt (GR)

What is a Goods Receipt (GR)

A GR is a transaction to receive items into a selected warehouse location and update on-hand. It starts in Draft, and once Received it becomes uneditable (you may revert to Draft or Cancel if needed).

Goods Receipt List

Goods Receipt List


Create a GR

  1. Go to Warehouse Management > Goods Received Click on + New Good Receipt.

  2. Fill in the relevant fields.

  3. Add Item Rows:

    • Warehouse – choose where to store initially (e.g., Floor 1).

    • Item Code – choose from Item master.

    • Quantity – numeric.

    • Weight per Unit – numeric (if applicable).

You have to create the item before it can be added to a GR. Click here to learn more about creating an item.

  1. Save → remains Draft.

  2. Mark as Received after you have physical confirmation (or use Scanner flow below).

    • On Received, quantities are posted, and the document cannot be edited (except by revert/Cancel).

Goods Receipt Details Page

Goods Receipt Details Page


Scanner-assisted Receiving (optional)

  • From the GR, Print Barcodes – system generates one barcode per unit based on the GR quantity.

  • Open the Scanner Web App (company URL provided by Fr8Labs), login once.

  • Go to Receive tab, select your GR number.

  • You’ll see the remaining to scan count; scan each barcode.

  • Once count reaches zero, status auto-changes to Received.

Scanner is optional; you can bypass by updating status to Received manually if your process does not use label scanning.

Transfers from a partially received GR

You can open the warehouse transfer form while a Goods Receipt has Partial Received status. Open the GR from Warehouse Management → Goods Receipt, then choose Add WH Transfer in the Item List section. Review the items and available quantities in the transfer form before continuing.

Header Fields

  • Goods Receipt No. - Can be manually keyed in or Auto Generated by clicking the Auto Generate checkbox.

  • Goods Receipt Date - Date that the goods physically arrived. (Required)

  • Posting Date - The accounting date when this GR should be recorded in the system. (Required)

  • Free Days - Number of free storage days before charges apply.

  • Quotation No. - Reference to a related quotation (if applicable).

  • Invoice Ref. No. - Reference to the supplier or customer invoice related to this GR.

  • Customer Ref. / Doc No. - Customer’s own reference number or document identifier.

  • Import Shipment Ref. No. - Internal reference number linking the GR to a shipment job.

  • Customer - The customer receiving / owning the goods. (Required)

  • Supplier / Manufacture - Supplier or manufacturer providing the goods.

  • Shipper - Party responsible for shipping the goods into the warehouse.

  • Carrier / Trucker - The carrier or trucking company that delivered the goods.

  • Ship From - Origin port or location where the goods were shipped from.

  • Ship To - Destination port or location intended for the shipment.

  • Department - Internal department responsible for the GR.

  • Remarks - Free text for additional notes or instructions related to the GR.

Item Row Fields

Identification & Classification

  • Warehouse - Warehouse or sub-location where the goods are stored. (Required)

  • Item Code - Unique code for the item from the Item Master. (Required)

  • Description - Item name/description (auto-filled from Item Master, editable if needed). (Required)

  • Brand - Manufacturer or brand of the item.

  • Item Type - Category/type (e.g., raw material, finished good).

  • HS Code - Harmonized System tariff code for customs.

  • COO (Country of Origin) - Country where the goods were produced.

Batch / Lot Control

  • Batch No. - Batch number for traceability.

  • Lot No. - Lot identifier if different from Batch No.

  • Expiry Date - Expiry/validity date (useful for perishable/regulated goods).

Quantity & Units

  • Primary Qty. - Number of units received. (Required)

  • Primary UoM - Unit of measure for the quantity (e.g., PCS, CARTON, PALLET). (Required)

  • Weight - Gross/net weight of the goods.

  • Weight UoM - Unit of measure for weight (e.g., KG, LB).

  • Measurement - Cubic volume or dimensions of the goods.

  • Measurement UoM - Unit for measurement (e.g., CBM, M³).

  • UoM - Additional unit of measure for alternate reporting (if used).

Inbound References

  • Inbound Container/Truck No. - Container number or truck ID in which goods arrived.

  • Inbound BOE No. - Bill of Entry number for customs clearance.

  • BOE Type - Type of Bill of Entry (e.g., import, bond).

  • Prod Year - Production year of the goods.

Pricing & Amounts

  • Unit Price - Price per unit (in the selected currency).

  • Ccy. (Currency) - Currency for pricing (e.g., USD, SGD).

  • Total Amount - Extended value (Unit Price × Quantity).

System/Tracking

  • Inventory - Shows current on-hand inventory after posting. (System-generated)

Documentation owner: Fr8Labs Customer Success. Text reviewed: 21 September 2026.